Invoice Payment Terms

Running a successful business takes more than just boosting revenue and cutting down expenses. You need to make sure that you always maintain a good cash flow.

How do I accept an invoice payment?

There are a variety of ways to accept invoice payments. A business may take cash in person, a personal check, or a money order. However, many businesses are using technology to simplify invoice payments. Some offer the option of paying by phone using a virtual terminal.

This could include late payment fees you’ll charge for overdue payment, or discounts you offer for early payment. Establishing invoice payment terms is critical to protecting your business financially, but setting up this infrastructure comes with its fair share of challenges. Let’s take a look at some of the hiccups that can arise with invoice terms and how you can avoid them. With smart invoices, customers can pay using credit cards, debit cards, and automated clearing house bank transfers. These terms refer to the number of days in which a payment is due.

Offer a variety of payment methods.

If possible, be sure to support payment methods that offer maximum convenience, and minimal hassle, to your customers, including credit cards, automated clearing house , etc. This is especially important for small businesses who may not have access to large sources of credit or additional revenue streams that can keep them afloat while dealing with late payments. The format of net days Invoice Payment Terms designation may also include a discount for when payment is made early, to promote a healthier cash flow for the seller. If they take longer than 10 days to pay, they lose the discount. Subscription and retainer payment terms require customers to pay regularly, such as monthly or annually. Typically, businesses on retainer agreements issue invoices to clients on a recurring basis.

If you want people to take an action, asking them in a completely clear way is usually a good idea. The terms used, and the expectations around them, can vary a lot by industry and the type of work you do.

Determining Payment Terms

They’re also helpful during jobs that have unexpected delays that halt or suspend the work since you won’t be left waiting for payment on a job that relies on a client to move forward. Here are some of the most common payment terms home service providers use when it comes to billing cycles and due dates. Late payments continue to be a problem for small-medium-sized businesses.

As a self-employed freelancer or small business owner, knowing how to send an invoice correctly is crucial. Timely payments keep cash flowing, and money in hand now is worth more than it will be in the future.


CIA, or cash in advance, and CWO, or cash with order, are also used. Build an easy, professional invoice in just a few clicks with our free invoice generator. Percentage upfront means that you require a deposit before any work begins. They’re usually around 50%, but some service providers ask for more or less depending on factors like the value of the job and cost of materials. For example, if you estimate a project will take three months to complete, you could request payment each month for the work that has been completed. COD invoices mean that payment is due as soon as a job has been completed.

  • This Creative Invoice is just one of the hundreds of professional invoice templates available from GraphicRiver.1.
  • Cash on shipment or cash on delivery require payment when goods are shipped or when they’re delivered.
  • Bank account Get small business banking with big benefits.Invoice app Use the app and invoice customers on the go.
  • Cash on delivery, otherwise known as payable upon receipt; customer pays as soon as they receive the goods or services.
  • If you’re unsure exactly who’s in charge of accounts, give them a call – it pays to know the person paying the bills.
  • You’ll receive an 85% advance upfront in as little as one day.

QuickBooks Online allows you to set a global default invoice term that will automatically appear on all customer invoices. You can also specify different invoice terms for particular customers. It sounds as if it should result in prompt payment, doesn’t it? The reality is a little different, as we’ll see in the next section. Each Unit will be provided with an invoice at the time of delivery. The invoice will serve as the receiving document to aid the Unit’s personnel to check in the shipment. Our driver will be empowered to adjust the invoice for shipping errors discovered at the time of delivery or for Product rejected at the time of delivery and returned to us.

Common Examples of Payment Terms

During this time, he studied and mastered how to make money work for you, not against you. He has since taught thousands through books, courses and written over 5000 articles online about finance, entrepreneurship and productivity. He has been recognized as the Top Online Influencers in the World by Entrepreneur Magazine and Finance Expert by Time. For example, a freelance graphic designer may require a 50% down payment before starting a project. Advances protect sellers against non-payments and cover any out-of-pocket expenses they need to accomplish the project. So now that you know some of the options you have and what they mean, it’s time to decide which ones to use for your business. This Creative Invoice is just one of the hundreds of professional invoice templates available from GraphicRiver.1.

  • QuickBooks also offers pay-enabled smart invoices that clients can pay using credit cards, debit cards and ACH bank transfers.
  • The date by which the payment is due, clearly shown on the invoice so the customer’s accounts payable team know when to action payment.
  • We looked at the results of some studies, to see which terms performed the best.
  • The system calculates the due date to be the 10thof the following month for all transactions that have an invoice date between the 1stand the 15th.
  • And depending on billing contracts and terms that they agree to, you’ll want payment expectations to be clear on your invoices.

If you’re a business that sends out invoices, it’s essential to understand that invoicing clients at different stages of the work can cause delays or cause projects to stop entirely. Your customer relationships will also be affected by your payment terms, and you may not get a penny if you place no time limit on when payment is due.

How to set up effective payment terms

But how do you get your clients to pay you by their invoice due date and for the full amount of the bill? Using payment terms in your invoices is a great place to start.

  • Send your invoice as soon as possible, the sooner a client receives an invoice the sooner they will make payment.
  • So, which payment term period would fit well for your business?
  • This can be something like immediate cancellation of the account, a 10-day period where interest on the payment accrues if not paid, then the account is cancelled, legal action or anything in between.
  • This keeps you from having to dip into your personal bank account to stay out of the red.
  • We selected QuickBooks Online as the overall best small business accounting software, partly because it makes it easy to offer early payment discounts to customers.
  • – Most modern cloud accounting platforms also include online invoicing, allowing you to quickly email invoices directly to your customer’s finance team and speeding up the payment process.

This may be bank transfer, Direct Debit (A.K.A. ACH Debit or bank debit), credit or debit card, or a digital wallet like PayPal. Some invoicing and accounting softwares allow for one-click payment buttons in the e-invoice itself. To combat late payment, it’s essential to clearly define when you expect your customers to pay you, and make this a contractual element of your invoices. These are the payment terms that you and the buyer have agreed on. Terms include cost, amount, delivery, payment method, and when the payment is expected or due. Regardless of the industry or size, businesses require regular cash flow from their clients and the customer to pay their expenses, such as their employees’ salaries and utilities.

The delivery company transmits payments to the seller within about two days. Payment terms are specifications of amounts owed, how, when, and where payments are due on sales transactions between sellers and buyers.

Invoice Payment Terms